Street Vending Details for 2013 Inauguration (ROLLING DEADLINES!)

The Department of Consumer and Regulatory Affairs is pleased to announce street vending license details for Inauguration Day on Monday, January 21, 2013 and we are now accepting applications.  Please read all the details below carefully before submitting your application.

DETAILS

If you want to obtain a Vendors License for Inauguration 2013 you need to:

Step 1. If you are not already registered with the Office of Tax and Revenue (OTR), you need to register your business using OTR Registration Form FR-500B.  Applications may be obtained at OTR, 1101 4th Street, SW, Washington, DC 20024. (Available at the OTR Customer Service Center).  You may access this form online by going to:  (a) cfo.dc.gov, then (b) Taxpayer Service Center, then (d) Forms and finally, selecting the Form FR-500B.

Step 2. Obtain a Clean Hands Certification from OTR. (Available at the OTR Customer Service Center).

Step 3. Submit a completed 2013 Inauguration Special Vending License Application to DCRA. Rolling deadline and license fee charges are as follows:

LATE FILER OPTIONS:

Those received by November 30th, will be charged: $150 license fee
Those received from 12/1 – 12/7 will be charged: $150 license fee + $100 late processing fee
Those received from 12/10 – 12/15 will be charged: $150 license fee + $250 late processing fee
Those received from 12/17 – 12/28 will be charged:  $150 license fee + $400 late processing fee

All applications must be mailed or submitted in-person; no online applications will be accepted.  

WE WILL NOT ACCEPT ANY APPLICATIONS AFTER COB DECEMBER 28TH.

Each 2013 Inaugural Special Vending License is temporary, and will be issued to one (1) individual applicant.  The applicant vendor must be onsite at all times while conducting vending operations. Only one (1) license will be issued for inaugural vending per operation.  However, licensed vendors may elect to have up to two (2) additional employees (helpers) working onsite during the event.

Any additional employees (helpers) will receive a helper’s license for the event. The fee for each additional employee (helper) will be $50.

A complete application includes the following:

• Full name;
• Address of the business;
• Applicant/Helpers phone number(s);
• Applicant/Helpers email address (all inaugural vending updates and notifications will be sent via email only)
• Applicant/Helpers Social Security number;
• Applicant/Helpers date of birth;
•  PD-70 form from the Metropolitan Police Department (MPD) (see below for details)
• Two (2) clearly labeled passport size photos for the applicant and for each helper

To obtain the PD-70 Form, please mail:
1. A notarized letter detailing your full name, date of birth, social security number, race and sex,
2. A self addressed stamped envelope (SASE), and
3. One $7.00 money order (per person) requesting a criminal history check to:

Metropolitan Police Department
Criminal History Section
2013 Inauguration Vending Request
300 Indiana Avenue, NW, Room 3075
Washington, DC  20001

The MPD will process and return this check to your mailing address within a matter of days.

To obtain the PD-70 Form in person:
Please visit MPD at the above listed address, provide the identifying information, and pay the $7.00 fee.

Failure to submit any of the above – by the rolling deadlines listed above will result in the next highest license late processing fee assessment.  Failure to submit your completed application by COB December 28, 2012 will render your ineligible for vending during the 2013 Inauguration.  Any incomplete applications will be rejected by DCRA.

Step 4. Application Review.  Applications will be reviewed in the order in which they were received.  DCRA will review all applications and will start sending out email notifications only alerting qualified applicants that their name will be put into the lottery pool.  The lottery pool, which may exceed the number of total applications received, is the only pool from which DCRA will select 2013 Inaugural Vendors.  DCRA will be issuing a total of 750 vending licenses for the 2013 Inauguration.

Step 5. Lottery.  The lottery for the 2013 Inauguration will take place for an entire week, or five (5) consecutive business days, in December [dates TBD]. The lottery will occur only after DCRA has designated the approved vending areas, in conjunction with federal and District law enforcement officials.    

The official 2013 Inauguration vending locations will be identified prior to the lottery week.  After confirmation of these vending locations, DCRA will EMAIL qualified applicants in the order in which their applications were received and inform them of their lottery date.  All applicant vendors will leave DCRA on their respective days knowing what location they were randomly assigned.  Applicant vendors are required to pay the cashier the appropriate fees the same day that you receive your vending location.     

Step 6. Inspections.  All Inaugural Vendors must complete a health inspection that will be conducted by the Department of Health (DOH).  Upon receiving your actual DCRA Inaugural vending license, DCRA will inform each vendor of the date, time and location of their respective health inspections.  You must complete and pass this inspection in order to vend during the inaugural events.  Any vendor who fails to complete this last piece of the process will NOT be able to vend during the inauguration.  NO REFUNDS will be issued for failure to complete this last step.

DOH’s FSHISD will schedule a vending inspection round-up prior to the commencement of events. This round-up will occur on Friday, January 18, 2013 and Saturday, January 19, 2013, beginning at 7:00 a.m. During this time, approved vendors will receive a DOH Inaugural sticker valid for work during the Inauguration period only.  The round-up will be used to check compliance with the DC Food Code as well as other applicable vending regulations pursuant to District of Columbia rules and regulations. For additional information or questions regarding 2013 Presidential Inaugural Food Vending, please contact the DOH Food Safety & Hygiene Inspection Services Division at (202) 535-2042.  DOH must inspect all mobile food trucks prior to any Inaugural Vending.  After DOH completes their inspection, you will be given final approval to operate your food service for Inauguration 2013.  

Additional Information:

Department of Health (DOH) Mobile Food Vending Inspections – All parties interested in vending in the District of Columbia on Monday, January 21, 2013 must either be currently licensed by the District of Columbia or apply to receive a Temporary 2013 Inaugural Vending License from DCRA which will serve as their license for the event.  In addition, a certified food protection manager (CFPM) MUST BE on-site during all hours of operation.  The CFPM must have their local jurisdiction’s current credentials confirming their status.  All local vendors must have the DOH-issued CFPM ID card.  To obtain a DOH-issued CFPM card, you must first pass a national exam.  Please visit DOH website for detail information on obtaining a CFPM.  The Temporary 2013 Inaugural Vending License will only be valid on Monday, January 21, 2013 (excluding additional days at RFK or other sites indicated by DCRA) and only in designated areas established throughout the city.  Only currently licensed DC vendors are authorized to vend in the District of Columbia on any other date(s). The District of Columbia has designated sites near the parade route as the special Inaugural Vending Zone and these sites will be distributed through DCRA sponsored lottery.

DOH must inspect all mobile food trucks prior to any Inaugural Vending.  After DOH completes their inspection, you will be given final approval to operate your food service for Inauguration 2013.  

Multiple Day Vending at RFK:  For those who desire to vend on more than one (1) day, DCRA will authorize vendors who are assigned the RFK overflow location (and maybe one other location) to add additional days, up to two (2) additional days, of vending for an additional fee of $100 per day.  (For example, if Sue Jones gets the RFK location and wants to vend not only on Inauguration Monday, but for the entire weekend beginning Saturday, she would have to pay $200 to cover Saturday through Sunday, as well as the fees listed below for Monday.)  

PLEASE CONTINUE TO VISIT THE WEBSITE FOR UPDATED INFORMATION AS VENDING LOCATIONS AND MULTIPLE DAY VENDING OPTIONS MAY INCREASE.

Possible Vending Locations:  The District of Columbia will designate sites in conformity with the Official Inaugural Vending Zone list which DCRA expects to receive in the coming weeks and will be posted to the DCRA website.  However, based on the 2009 Inaugural zone areas, the following areas are possible vending locations:

- Gallery Place (Map one)
- Union Station (Map two)
- K Street:  (Map three)
- North Capitol St. (Map four)
- RFK Overflow area (Map five)

Relocation of Vendors Currently Operating in Restricted Areas:  Currently licensed DC vendors who are displaced as a result of security measures for Inauguration Day, but who have not submitted a completed application for the 2013 Inauguration Special Event Vending License, will not be relocated during the Inauguration events week.

Displaced vendors who have submitted a completed application for the 2013 Inauguration Special Event Vending License, can choose their preferred vending area from within those on the Official Inaugural Vending Zone.  These vendors are required to pay all licensing and permit fees as detailed above.

Currently licensed DC vendors who normally operate at sites outside the Inaugural Vending Zone can conduct business as normal with their current vending license and do not need to obtain any additional licensure or permits from either DCRA or DOH.

FEES and TAXES.  The total amount of fees due is based on number of vending days as well as number of helpers.  
NOTE – ALL FEES ARE NON-REFUNDABLE.

Fee Schedule

DCRA Inaugural Vending Application Fee $50.00
DCRA Endorsement Fee $25.00
DCRA Inaugural Vending License Fee $150.00
Additional Vending Day Fee (RFK & other sites TBD) $100.00  (per day)
DCRA per Additional Helper $50.00  (Maximum two)

BELOW IS THE TOTAL BREAKDOWN OF FEES IN THE ORDER YOU WOULD PAY:

Submitted along with your completed applications no later than COB 11/23/12, all vendors should remit:
Inaugural Vending Application Fee $50.00
Endorsement Fee $25.00
Total: $75.00
Upon review of your completed application, DCRA will notify you via email that your application will be submitted into 2013 Inaugural Vending Site Lottery.  The lottery will be held in the month of December.  Once you have been designated a site through the lottery, you will then be required to remit:

Inaugural Vending License Fee      $150.00
Additional Employee/Helper Fee $50.00 (maximum two people)
Additional Vending Days $100.00 (per day, maximum two (2) additional days)

The DCRA Inaugural Vending License fees are due the same day you are awarded an Inaugural vending location.  

All lottery winners who remit the appropriate payments will receive their Inaugural Special Vending License on their lottery day.  Failure to remit any portion of the above detailed payments on your lottery will result in immediate forfeiture.  In these instances, those locations will be put back into the pool of remaining lottery locations.  

Please do not submit estimated payments.  Only fully paid applications will be reviewed and there is no refund for overpayment.  Please do not submit license payments prior to learning on your lottery day that you have been awarded a specific lottery location.  We will not accept requests or payments for expedited processing.

WHERE TO MAIL OR HAND DELIVER APPLICATIONS & PAYMENTS:

Inaugural Applications and payments can be either mailed or brought into:

Department of Consumer and Regulatory Affairs
Attention: Office of Special Events/Vending
1100 4th Street SW, Fourth Floor
Washington, DC 20024

DCRA will accept payments in the form of money orders, and cashier’s checks only.  All payments should be made payable to "DC Treasurer.”